Staples

Ensuring health and safety in the fencing business is crucial, especially when dealing with plant and machinery. A well-structured pre-start process can help identify potential hazards, ensure equipment is in good working order, and protect workers from injury. By adhering to these guidelines, fencing businesses can ensure the safety and well-being of their workers while maintaining efficient and compliant operations.

1. Pre-start Meeting
Before starting any work, conduct a pre-start meeting with all team members. This meeting should cover:

• Job Overview: Outline the tasks for the day and the equipment to be used.
• Safety Briefing: Discuss potential hazards and safety measures.
• Roles and Responsibilities: Assign specific roles to team members ensuring everyone knows their duties.

2. Equipment Inspection

Inspect all plant and machinery before use. This includes:

1. •  Visual Inspection: Check for any visible damage or wear and tear.
   • Operational Check: Test the equipment to ensure it is functioning correctly.
   • Safety Features: Verify that all safety features, such as guards and emergency stops, are in place and operational

3. Hazard Identification

Identify and assess potential hazards associated with the use of plant and machinery. Common hazards in the fencing business include:

• Mechanical Hazards: Moving parts that can cause injury.
• Electrical Hazards: Faulty wiring or exposed electrical components.
• Noise Hazards: High noise levels that can damage hearing.
• Manual Handling Hazards: Lifting and moving heavy materials.

4. Risk Assessment
Conduct a risk assessment to evaluate the likelihood and severity of identified hazards. Use the following steps:

• Identify Hazards: List all potential hazards.
• Assess Risks: Determine the likelihood and potential impact of each hazard.
• Control Measures: Implement measures to eliminate or reduce risks, such as using personal protective equipment (PPE) or modifying work practices.

5. Training and Competence
Ensure all workers are trained and competent in the use of plant and machinery. This includes:

• Formal Training: Provide training on the safe operation of equipment.
• On-the-Job Training: Offer hands-on training under the supervision of experienced operators.
• Certification: Ensure workers have the necessary certifications for the operation of machinery.

6. Personal Protective Equipment (PPE)
Provide and enforce the use of appropriate PPE, including:

• Hard Hats: To protect against head injuries.
• Safety Glasses: To shield eyes from debris.
• Hearing Protection: To prevent hearing damage from loud machinery.
• Gloves: To protect hands from cuts and abrasions.
• High-Visibility Clothing: To ensure workers are easily seen if required.

7. Emergency Procedures
Establish and communicate emergency procedures, including:

• Emergency Stops: Ensure all workers know how to use emergency stop mechanisms on machinery.
• First Aid: Provide first aid kits and ensure trained first aiders are on site.
• Emergency Contacts: Display emergency contact numbers prominently.

8. Documentation and Reporting
Keep detailed records of all pre-start checks, training, and incidents. This includes:

• Pre-start Checklists: Document the results of equipment inspections.
• Training Records: Maintain records of all training sessions and certifications.
• Incident Reports: Record any incidents or near misses and investigate their causes.

9. Ensuring New or Modified Plant and Machinery Have Risk Assessment and Training
When introducing new or modified plant and machinery, it is essential to conduct a thorough risk assessment and provide adequate training for safe operation. Here’s how to ensure this process is effectively managed:

Risk Assessment for New or Modified Equipment

• Initial Assessment: Conduct a comprehensive risk assessment before the equipment is used. Identify potential hazards and evaluate the risks associated with the new or modified machinery.
• Control Measures: Implement appropriate control measures to mitigate identified risks. This may include engineering controls, administrative controls, and PPE.
• Review and Update: Regularly review and update the risk assessment to ensure it remains
  relevant and effective as the equipment is used and as new information becomes available.

Training for Safe Operation

• Training Programs: Develop and implement training programs specifically tailored to the new or modified equipment. Ensure that all operators receive training on the safe use, maintenance, and emergency procedures related to the equipment.
• Competency Verification: Verify the competency of operators through assessments and practical demonstrations. Ensure that operators understand the risks and safety measures associated with the equipment.
• Ongoing Training: Provide ongoing training and refresher courses to keep operators updated on best practices and any changes to the equipment or procedures.

10. Ensuring Competency for Use of Plant and Machinery
Ensuring that all operators are competent in the use of plant and machinery is critical for safety and efficiency. Here’s how to manage this:

Competency Assessment

• Initial Competency Check: Assess the competency of all operators before they use any plant or machinery. This includes verifying their qualifications, experience, and understanding of safety procedures.
• Practical Demonstrations: Require operators to demonstrate their ability to safely and effectively use the equipment
  under supervision.
• Regular Reassessments: Conduct regular reassessments to ensure ongoing competency, especially when new equipment or procedures are introduced.

Training and Development

• Continuous Training: Provide continuous training opportunities to keep operators updated on the latest safety practices and equipment advancements.
• Mentorship Programs: Implement mentorship programs where experienced operators can guide and support less experienced colleagues.

11. Keeping Maintenance Records
Maintaining detailed records of all maintenance activities is essential for ensuring the longevity and safety of plant and machinery. Here’s how to manage maintenance records effectively:

Maintenance Log

• Record Keeping: Keep a comprehensive maintenance log for each piece of equipment. This should include details of all inspections, repairs, and servicing activities.
• Scheduled Maintenance: Document all scheduled maintenance activities, including the date, time, and nature of the work performed.
• Unscheduled Repairs: Record any unscheduled repairs, including the cause of the issue and the corrective actions taken.

Benefits of Maintenance Records

• Preventive Maintenance: Regularly updated maintenance records help in planning and performing
  preventive maintenance, reducing the risk of equipment failure.
• Warranty Claims: Detailed records can support warranty claims by providing evidence of proper maintenance.
• Safety and Compliance: Keeping accurate maintenance records ensures compliance with safety regulations and helps in identifying potential safety issues before they become serious problems.

Additional WorkSafe NZ Regulations

In addition to the guidelines mentioned above, here are some specific regulations and requirements from WorkSafe New Zealand that are relevant to the fencing business:

1. Health and Safety at Work Act 2015 (HSWA)

• Primary Duty of Care: PCBUs (Persons Conducting a Business or Undertaking) must ensure, so far as is reasonably practicable, the health and safety of workers while they are at work. This includes providing and maintaining a work environment that is without risks to health and safety.

2. Health and Safety at Work (General Risk and Workplace Management) Regulations 2016

• Risk Management: PCBUs must identify hazards that could give rise to reasonably foreseeable risks to health and safety and eliminate those risks so far as is reasonably practicable. If elimination is not possible, risks must be minimised.
  • Personal Protective Equipment (PPE): PCBUs must provide PPE to workers unless it has been provided by another PCBU. PPE must be suitable for the nature of the work and any associated risks, and it must be maintained, repaired, and replaced as necessary.

3. Health and Safety at Work (Hazardous Substances) Regulations 2017

• Hazardous Substances: PCBUs must manage the risks associated with hazardous substances, including ensuring that substances are correctly labelled, stored, and handled. Workers must be trained in the safe use of hazardous substances.

4. WorkSafe Guidelines for the Provision of Facilities and General Safety in the Construction Industry

• Site Safety: Guidelines include requirements for fencing and securing construction sites to protect the public and workers. This includes ensuring excavations are fenced, materials are stacked safely, and plant and machinery are immobilised when not in use.
• Public Safety: Adequate security measures must be in place during non-working periods to prevent unauthorised access and potential hazards.

5. Workplace and Facilities Requirements

• Workplace Conditions: Workplaces must be clean, healthy, safe, accessible, and well- maintained to ensure work can be carried out without risks to worker health and safety.

By adhering to these regulations, fencing businesses can ensure they are providing a safe working environment and protecting their workers from potential hazards.

In conclusion, maintaining our equipment is crucial for ensuring the safety and efficiency of our rural operations. By keeping detailed maintenance logs and addressing repairs promptly, we can prevent downtime and extend the lifespan of our tools. Let’s continue to prioritise safety and diligence in our daily tasks.

Together, we can achieve a productive and successful fencing season. Stay safe and keep up the great work!

Best regards,
Deb and the RuralSafe Team

www.ruralsafe.co.nz

Published in WIRED issue 76/March 2025 by Fencing Contractors Association NZ

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The District Court found Tony Gibson, former chief executive of Ports of Auckland Limited (POAL), guilty of charges brought under section 48 of the Health and Safety at Work Act 2015 (HSW Act) in November 2024.

This judgment is of relevance to all officers of businesses and organisations across New Zealand, including directors, executives, and other leaders with significant influence over the management of that  business or organisation.

In short, the District Court found that:

• Mr Gibson was an officer of a “person conducting a business or undertaking” (a PCBU) (i.e., POAL);
• who failed to exercise due diligence to ensure that POAL complied with its primary duty of care to ensure, so far as was reasonably practicable, the health and safety of workers at work in POAL’s business or undertaking; and
• that failure exposed POAL’s workers to a risk of death or serious injury.

The decision includes detailed analysis regarding the elements of the officer’s due diligence duty, in explaining why Mr Gibson had not met the relevant standards in the particular facts of this case.

The judgment is significant as it is the first time that an officer of a large New Zealand company has been charged and found guilty of offences under the HSW Act.

Judge Bonnar recognised this significance in the judgment:
“A practical tension exists… between the purpose of the legislation, which is to sheet home the due diligence duty to those at the “apex of large hierarchical organisations” and the fact that officers in such organisations will be, by virtue of the nature of their role and the size of such organisations, removed from the day-to-day implementation of business systems, processes and health and safety standards.”

Background

In August 2021, POAL and Mr Gibson were each charged with offences under the HSW Act, relating to the death of port worker, Mr Pala’amo (Amo) Kalati, on 30 August 2020. Mr Kalati died after being crushed when a container was dropped during a lifting operation.

POAL pleaded guilty to the charges laid against it. In doing so, it admitted that:

• it failed to ensure, so far as was reasonably practicable, the health and safety of its workers on the date of the incident leading to Mr Kalati’s death, and thereby exposed Mr Kalati and one other worker to a risk of death or serious injury; and
• it had committed a series of systemic failures, which meant that it had failed to ensure, so far as was reasonably practicable, the health and safety of its workers over a period of 14 months, which exposed those workers to a risk of death or serious injury.

Maritime NZ charged Mr Gibson as an “officer” of a PCBU, with offences under sections 48 and 49 of the HSW Act.

Judgment: summary

In a previous article, Bell Gully anticipated that the District Court might follow or rely on the recent decision from the District Court of New South Wales (NSW), SafeWork NSW v Miller Logistics Pty Ltd; SafeWork NSW v Mitchell Doble [2024] NSWDC 58 (Doble).

In that case, the NSW District Court considered an officer’s due diligence duties under an equivalent provision applicable in NSW. SafeWork NSW (the NSW equivalent of WorkSafe New Zealand) alleged that the sole managing director of the company (the “officer”) breached his due diligence duties following an incident involving a worker being struck by a forklift. The NSW District Court held that, although there had been a failure by the PCBU, the officer had not failed to exercise due diligence. In particular, the NSW District Court held that the “duty on an officer to exercise due diligence does not mean that the officer must do everything that the PCBU must do to ensure compliance with its own duty and that a failure by the PCBU does not, of itself, demonstrate a failure by an officer to exercise due diligence.”

Judge Bonnar considered the Doble decision, as well as other Australian cases decided under previous statutes. However, Judge Bonnar recognised that the Australian precedents, including Doble, were not binding and that the charges faced by Mr Gibson needed to be determined on the facts of his own case.

Judge Bonnar’s analysis included reference to the following facts, which were material to the finding that Mr Gibson had failed to exercise the care, diligence and skills that a reasonable officer would have exercised in the same circumstances:

• Mr Gibson was ultimately responsible for health and safety at POAL. He was tasked with a number of key health and safety responsibilities and retained responsibility for monitoring and reviewing the performances of his subordinates and POAL’s systems. In this sense, he was a “hands on” CEO in relation to port operations and safety issues in many practical ways (as opposed to “acting remotely from actual port operations or acting simply as a ‘head office-based CEO’”).
• Mr Gibson had failed to adequately address recommendations to make changes to the structure of assigned responsibilities and accountability for the POAL executive team with regard to health and safety, despite being aware of the specific recommendations to do so.
• Mr Gibson failed to ensure that POAL’s Health and Safety Steering Committee (the functional body for overseeing occupational health and safety management within POAL) was adequately performing its functions (Judge Bonnar found that it was not).
• Mr Gibson was aware that POAL’s assessments of critical risks were inadequate (or ought to have been aware of this, by reason of monthly safety and wellbeing reports).
• Mr Gibson was on notice to POAL’s ongoing difficulties in adequately monitoring work done on wharves, by virtue of POAL’s previous convictions. It was his responsibility to ensure that appropriate systems and processes were put in place to address those failures.
• Mr Gibson, with his knowledge and experience in all the circumstances, would have recognised the shortfalls in POAL’s management of the specific work that led to Mr Kalati’s death and should have ensured that POAL utilised appropriate resources to address those shortfalls.

Judge Bonnar held that these circumstances made it materially more likely that POAL would breach its duty of care to ensure that stevedores were not exposed to the risk of death or serious harm. Mr Gibson’s failure to exercise due diligence as a result of these matters thereby exposed the stevedores to the risk of death or serious harm by being struck by objects from operating cranes. Accordingly, Mr Gibson was found guilty of charges under section 48.

Importantly, Judge Bonnar confirmed that the fact that POAL breached its primary duty of care to workers did not automatically lead to the conclusion that Mr Gibson failed in his personal duty:
“A PCBU can breach its duties despite proper efforts by its officer to do all that he or she could reasonably have been expected to do in the circumstances, having regard to what the officer knew, what they ought to have known, and their ability to make or influence decisions in relation to the relevant matter.”

Broader considerations

While each case turns on its own facts, it is important for New Zealand officers to carefully review this decision, and reflect on learnings for their own organisational contexts.

Some key reflections may include:

• How do I review the business’s health and safety systems and ensure that they adequately address health and safety risks – on an ongoing basis?
  The decision confirms that compliance with the due diligence duty is not achieved through simply relying upon personnel with specific health and safety duties – rather, officers should ensure that they properly enquire into the organisation’s systems and are adequately addressing health and safety risks. This requires regular monitoring, review, and auditing of systems, and pro-active monitoring, verification, and interrogation of the information received.
• How am I demonstrating active engagement in my due diligence obligations, beyond “oversight”?
  The decision emphasises that the duty to exercise due diligence is not met through “governance or directorial oversight functions” alone – it requires something more. The officer must personally acquire and maintain sufficient knowledge to be reasonably satisfied that the PCBU is complying with its duties under the HSW Act.
• Am I relying on the “best” expertise and advice in relation to health and safety matters in my industry?
  Although evidence about the state of knowledge of health and safety matters within the relevant industry at the time, and practices of comparable businesses, may be relevant to an assessment of whether the required due diligence standard has been met, Judge Bonnar noted that “if the officer’s actions objectively fall below the standard required by the statute it does not assist the officer that comparator officers may also have routinely been falling below that standard.”

This decision confirms that due diligence duties apply to all officers across all PCBUs, large and small, with both flat and hierarchical structures: “the fact that an officer may operate at the head of a large, hierarchical organisation does not mean that the officer’s obligations are diminished.” However, we note that Judge Bonnar emphasised that each case is highly fact specific.

It is not known at this stage whether Mr Gibson will appeal this decision. The maximum penalty that Mr Gibson may face in respect of the charges upheld against him is a fine of NZ$300,000.

Article republished with permission

Published in WIRED issue 76/March 2025 by Fencing Contractors Association NZ

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ACC has two new resources to help businesses support recovery if an employee is injured and needs time off work.

In many cases, and with some temporary adjustments, people can safely recover from injury while working and use work as an active part of their recovery and rehabilitation process.

The sooner an injured person can get reconnected back to work, the better it can be for their mental well-being and physical recovery. They’ll also be more likely to return to their job, helping you and your team get back to business as usual.

Each year, ACC receives almost two million new claims. Be prepared so you can play an early and active role in the
recovery journey for your employers, regardless of whether they’re injured inside or outside of work.

The new ACC resources are:

1. Getting started guide for supporting your injured employee
   This resource provides an overview of how employers can support their employee after an injury and help them return to work.
2. Recovery at work guide
   This one-page guide is for employees to help them identify key steps they can take if they are injured and how to work with their employer to return to work. Employers can share this with any employees who get injured.

There’s more information and resources on ACC’s website acc.co.nz

www.acc.co.nz/assets/business/Supporting-your-injured-employee-getting-started-guide.pdf

www.acc.co.nz/assets/Uploads/Your-recovery-at-work-guide.pdf

Published in WIRED issue 76/March 2025 by Fencing Contractors Association NZ

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Anyone who has kids and a small business deserves a medal. It’s not easy. Running a business takes a lot of focus and energy, so how do you juggle all this and still look after your family, especially if both of you are working in the business?

I have 6 kids, but I’m no expert on parenting. So I went looking for answers and found 7 proven ideas to help all of us balance work and home:

1. Pick and choose

To improve your business, taking stock is the first step.  If you’re feeling guilt, pinpoint the root cause. Did you miss a birthday? Left the kids hanging while you took a work call? Worked on Sunday instead of going to the beach together like you promised?

Get clarity around what you’re okay (and not okay) with missing out on. Figure out what’s important and let yourself off the hook for other stuff. What’s non-negotiable for you? Being there for Christmas Eve, the annual fishing trip, school performances, their Saturday games, weekly movie nights, or maybe it’s just being home in time for dinner every night?

Once you know what it is, protect that time by having a “no” speech ready anytime something (or someone) else tries to encroach. Be aware that “yes” and “no” operate in balance. Just like dropping your price might have dire consequences later (especially in this environment), saying “yes” to a certain client, might mean saying “no” to your family for the next few weekends.

Make sure to let go of other people’s expectations. Weigh your own actions. Most people have no idea the amount of work and sacrifice it takes to run your own business. Just don’t miss the things that would gut you to miss.

2. Set the tone

What we expect is what we will see. Don’t buy into ‘terrible twos’ or ‘disrespectful teens’. Focus instead on the best things each season of parenting brings.

Likewise, focus on what is good about being in business. How you talk about your business = how your kids will feel about it. If you talk like you hate your business, your kids are probably going to internalise that, parrot it, and feel a bit septic about the time you spend working.

A good business makes you more money than a regular job would. Gives your kids better opportunities and a head-start in life. Heck, you’ve created flexibility to help out with the kids more and spend more time with them. You’re providing for your family. That’s badass. Own it.

Talk this through with your kids, help them see the reasons you work so hard. Soon they will be grown and have their own careers (or business). Kids learn by watching (and mimicking) us. Are we modelling healthy behaviour in how we handle the curveballs and how we treat our clients and team?

3. Accept that it’s messy

You can’t do it all. Don’t try. Get help with the kids, the house, the business. As much as you can in the current scenario.

We’re not supposed to parent alone. Encourage healthy influences in your kids’ lives that are not you. Find childcare options your kids love and don’t feel guilty. Hire an online tutor, cleaner, lawn-mowing service, meal delivery, anything that makes it easier!

Work-wise, outsource and delegate as many of the $25/hour tasks as you can. To be a successful leader, spend your time on the high-level tasks. Save time by systemising and streamlining as much as you can in every area. Now is a great time to lean on technology.

4. Optimise the in-between

Research shows the in-between moments of regular family life (activities like chores or taking the car for a warrant) can do as much for family bonding as any planned ‘family fun’.

Here are the things studies have associated with improved outcomes:

• Talking to and listening to your kids.
• Making it clear you have ambitions for their future.
• Being emotionally warm.
• Teaching them letters and numbers.
• Taking them on excursions.
• Reading to them daily (and encouraging them to read for pleasure).
• A regular bedtime.

Easy ways to make the most of things you’re doing anyway: Implement a ‘no screens at the dinner table’ rule. Turn your phone on silent – clients can wait an hour. In the car: practice times tables, ask your kids what problems they want to solve in the world, or listen to an audiobook together. Cooking, doing dishes, folding laundry? Have the kids help; blast the family soundtrack or ask them about Minecraft. Going out to pick up supplies, or clear the PO Box? Take one kid along for some 1 on 1 every time you run an errand (if it’s safe). Bring the kids into the business. Give them simple jobs in the office, or begin teaching them your trade.

5. Make memories

For parents struggling with lack of time, Karthik Rajan shares this gem: Time doesn’t matter. Memories do.

Question: “What are some of your best memories of things your parents did for you?” In a FB group, this generated 286 comments. Most were about simple moments that didn’t cost money:

“My dad tucking me in at night and making up stories!”
“Chasing us around the house endlessly.”
“My mum would put her hand on my forehead when I was sick.”
“She always put notes in my lunch.”
“Working on projects with me.”
“Going fishing with my Dad.”
“Tuesdays was the day dad picked
me up, it was our tradition to stop for
chocolate on the way home.”
“Every Sunday he would make pancakes.”
“Work wise, outsource and delegate as many of the $25/hour tasks as you can. To be a successful leader, spend your time on the high-level tasks.
“My mum used to make the bed with me in it.”
“She’d put towels in the dryer to warm them before we got out of the bath.”

I teach my clients the 80/20 rule to create more profit. Similarly – identify and focus on the 20% of daily activities, the simple moments that matter most to your kids.

6. Play at 100%

One study found children were better off when parents’ work was challenging and enjoyable, even if it limited time at home. However, this only held if, when Dad was home and off-duty, he was available, and not on his phone constantly or obsessively thinking about work.

Gary Vee is known as a workaholic. Yet he says: “I play in extremes. My daughter had a recital, I was the first parent in line for it. On weekends, I am all in – 100%. I’m not playing 4 hours of golf. I’m not doing things other people are doing. I’m all in on the kids.”

CEO Sharran Srivatsaa has a good tip: “On my way home, I pull over, I finish any calls, load my meditation app, change my state to ‘father and husband’. When I get home, I walk through the door present and joyful. This simple 6-minute state-change transformed my life”.

7. Love your work, or quit

It’s probably not possible to build a family business without your partner having some role. However, it’s important you’re both playing to your strengths and on the same page. It’s always helpful to take a step back and assess: “Is this working?”

A common scenario is when the female partner has agreed to do accounts and run the show behind-­the-scenes, while he is on the tools, or with clients. If this isn’t her natural skillset, or she’s constantly overwhelmed, it may be time to look at another option. Not all couples can, or should, work together (especially if there’s an eroding baseline of respect).

It’s also wise to consider how much time she really has available, especially if you have kids under 5 or still in primary. Factor in relentless interruptions and school (either at home or school pickups and drop-offs), sick days, and school holidays – and the required consistency in the role may be hard or impossible to achieve.

Research also showed kids are mentally healthier when mum feels she has control over what happens in her workday and also has time away for self-care (this increased her capacity, compared to using that same time on housework).

As we wrap up, here’s a sobering stat:
93% of the time we spend with our kids is over before they finish high school. Once they move out, we won’t see them nearly as much, and have less influence.

Time is short. Life has to be on your terms. Yes, your business is probably going to require more attention in this season. To avoid regrets, and your kids missing out, the key is to set your boundaries and schedule in advance. So work doesn’t encroach on family time.

If you need help to get your business in line with your family – or just want someone to talk strategy with – hit me up for a free 45-minute coaching session here: https://nextleveltradie.co.nz/nextstep/

Written by Daniel Fitzpatrick

Published in WIRED issue 76/March 2025 by Fencing Contractors Association NZ

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Launch of the new Health and Safety Governance Guide

The Institute of Directors is launching with WorkSafe, and in association with the Business Leaders Health and Safety Forum and the General Manager Safety Forum, a new Health and Safety Governance Guide.

New guidelines for Directors of companies and business groups for health and safety have been released – it’s worth a read through team. WorkSafe and the Institute of Directors have been looking at the requirements of the business owner and Directors to ensure that robust compliance is in place for the management of Health and Safety following the 2019 Whakaari incident.

DOWNLOAD THESE PDF RESOURCES

Health and Safety Governance – Quick Guide

Health and Safety Governance: A Good Practice Guide

Health and Safety Governance 2024 Self Assessment

 

The Guidance states that Directors should be asking:

• What can I do to support my organisation to deliver safer outcomes and protect our people?
• Are we doing enough to keep our people safe?
• Do we have a clear enough idea of what success looks like in health and safety?
• What are the critical risks for my organisation?

Directors should focus on the organisation’s purpose, developing a vision of success, a plan to achieve it safely, and how to measure its performance.

What else should Directors be doing?

They need to lead and develop a strong purpose and health and safety culture, but they also need to be aware of their business.

• The board needs to exhibit ‘tone from the top’ – and actively encourage near-miss reporting. It should act on this information, reflecting on improvements that could be made, but also what worked to prevent a fatality or catastrophic event.

The final tip from each panellist for leading better governance of health and safety, included:

• Understand your business risks, how the business is managing them, and ensure you’re comfortable with the process in place. If not, do something about it! Be brave, be courageous
• Directors must remain curious and sceptical and not accept things at face value, and keep asking deep, penetrating questions
• Consider the ethics and common sense you can apply to your organisation.

Published in WIRED issue 75/December 2024 by Fencing Contractors Association NZ

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How often have you quoted a job but ended up losing on it because the hours blew out? It happens to everyone once in a while… but get this wrong too often, and you won’t be very profitable.

Even the big players in our industry get this wrong more than they’d like to admit… Fletcher’s got in trouble last year with overruns on a number of their major projects. It cost them millions.

Did you know: the Sydney Opera House was completed a massive 10 years behind schedule?!

Clearly, when you want to make money on your jobs, it’s very important to accurately estimate how much time they will take. If you’ve ever wondered why your quotes don’t work out, this is a good starting point.

Research shows only 17% of the population can accurately estimate how much time a job or task will take. Basically, we’re all optimists. We tend to believe the future will be better than the past.

If only 17% can estimate time correctly, that means 83% are getting it wrong. Mistakes include:

• Failing to consider how long it’s taken us to complete similar tasks in the past (science calls this the planning fallacy)
• Assuming that we won’t run into any complications that will cause delays (science calls this an optimism bias)

There are a lot of moving parts in a business, and if you often underestimate hours on jobs, or don’t allow for unexpected curveballs, you won’t make the margin you need to.

Achieving target margins consistently on every job is key when it comes to being profitable. Let’s not forget: when costs exceed what you quoted, that cold hard cash comes directly out of your pocket.

In very real terms, that means less income for you, and stressful cashflow. And that is all kinds of bad, especially for a family business. Plus, cashflow headaches are the #1 reason for going broke.

So how can the average tradie business owner override their planning fallacy and optimism bias?

The secret is to be dealing with concrete numbers. They make things very black and white, allowing for smarter decision-making. That’s the kind of strategic thinking required for both quick wins and long-term success.

I’ve worked with hundreds of tradie businesses, and I can tell you: it’s amazing the insights you can get from a simple deep dive into the numbers – when you know what to look for (most don’t).

Yes, one important part of this is back-costing (checking all costs – including time/labour – on previous jobs to see how your quote stacked up against what actually happened).

To do this, you first need to be working with the right project management software, time-tracking app or system for your specific business. Then, the main thing is, use a structure – so back-costing is easy and doesn’t take all day! It is especially important if you run multiple jobs and have a large team.

Revisit regularly and make sure you are charging enough. The trick is to then actually deploy this historical data and turn it into increased accuracy on your next job.

When I assist clients in the business coaching process to really look at their previous jobs, they can see exactly where they’re losing money on under-quoting. From then on, everything becomes much easier.

Be sure to use a pricing formula, so you have certainty that your price is fair. Not too low that you won’t make money. Not too high that you’ll be priced out (or if you are, you can walk away confident, knowing the margin was not enough – you don’t work for free).

Using a formula also means you price consistently regardless of whether you’re feeling optimistic, tired, are desperate for work for your team, or have too much on already.

Include your ‘fudge ratio’ calculation and buffer percentage to build in extra hours for delivery delays, staff absences, weather, etc.

Finally, you need a strong gross profit margin

A ‘good’ margin to add on top varies for each company, depending on your overheads and industry. So it’s important to know what is a good margin percentage to be aiming at in your market.

Although, if it’s not at least 20%, I’d encourage you to make some adjustments right away. Anything under this, and you won’t be able to cover overheads and still make the profits you need to maintain a successful business.

Studies also show that while we are generally bad at estimating how long it takes us to do the job, we’re quite good at estimating how much time the job will take when others are doing the work. So, harnessing the talents and objectivity of someone outside your immediate team (like a QS) could be a smart move.

Ultimately, accurate predictions and back-costing effectively ensures you will achieve the target margins you need, become more profitable, and grow safely, even with the variables and any bias you may have.

Tweaks like this in profitability and productivity typically get my clients return-on-investment far exceeding costs inside 3-6 months.

Book a time with me here to find out how I might be able to help you:
nextleveltradie.co.nz/nextstep/

Daniel Fitzpatrick

Published in WIRED issue 75/December 2024 by Fencing Contractors Association NZ

You may also like: 4 mindsets that separate successful business owners from the rest

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© Fencing Contractors Association NZ (FCANZ)

Does New Zealand Law protect unreasonable after hours contact?

The combination of technology and flexible working arrangements is enabling connection 24/7, leading to questions about the reasonableness of employer contact outside of an employee’s ordinary working hours. Australia has introduced new legislation enabling employees to refuse employer contact outside working hours. This has sparked a discussion about whether a similar law is necessary in New Zealand, or, whether sufficient protections are already in place to manage working hours from a health and safety, and employment law perspective.

Australia’s law – the ‘right to disconnect’

Last month, Australia passed legislation enabling eligible employees the right to refuse employer or third party contact outside of working hours, unless that refusal is unreasonable. [1] This includes an employee’s ability to ignore after hours calls, emails and/or text messages. Further, it restricts retributory conduct by an employer when an employee has refused unreasonable contact.

Any disputes over contact outside working hours requires discussion at the workplace level, then if unresolved, a dispute can be taken to the Fair Work Commission. Successful claims against employer’s continued contact outside working hours could result in fines of up to $18,000.

How will a reasonable right to refuse contact be determined?

In Australia, the following factors (which are not an exclusive list) may be taken into account in considering whether it
will be reasonable for an employee to refuse contact:

• The reason for the contact. For example, an emergency with direct consequences for the employee will likely be reasonable;
• The method of contact and the disruption it causes. For example, a late night phone call may be more disruption than an email close to the end of the working day and therefore less reasonable;
• Whether the employee is provided additional compensation for being available or on call;
• The nature of the employee’s role and level of responsibility, i.e. a senior employee with managerial responsibilities may be more reasonably contacted;
• The employee’s personal circumstances including family or caring responsibilities.

Is the right to disconnect available in other parts of the world?

Australia’s new law is not unique. Many other countries have similar regulations or legislation around the right to disconnect. These include France, Belgium, Italy, Argentina, Chile, Luxembourg, Mexico, Philippines, Russia, Slovakia, Spain, Ontario, and Ireland.

What are the implications for New Zealand employers on the international laws around the right to refuse employer contact?

New Zealand is not unique in reports of increased worker stress, burnout and wellbeing concerns, particularly post the height of the Covid-19 pandemic. However, in New Zealand, there is no explicit law providing employees (or workers generally) with a right to disconnect.

The international trend towards explicit legislative or regulatory protection raises the question of whether New Zealand is appropriately addressing concerns around an increase in remote / flexible working arrangements, and the creep in employee working hours through mobile technology use.

The Employers and Manufacturers Association has opposed legislation addressing the ‘right to disconnect’ from being introduced in New Zealand, on the basis that existing laws already appropriately address the risks and employees may simply ask employers to not be contacted after a designated time. The EMA also notes that persistent unreasonable contact can be addressed as workplace bullying or harassment.

When introducing new laws, an assessment of any impact on the design and structure of work will be undertaken, and any unintended consequences. This would likely include whether legislation would detrimentally impact the ~20% of the New Zealand workforce which report that they work after their usual hours of work.[2] Employers have raised concerns around productivity and collaboration in response to these law changes. This is particularly the case for those in fast-paced or client-facing environments, those dealing in international jurisdictions, and those who provide services which are often irregular in nature, such as trades and real estate.

Alongside protecting an employee’s wellbeing through the ability to disconnect from work and their availability to work, laws around the right to disconnect are designed to prevent employees from performing work which is unpaid.

There are broader implications that come from the creep of work into private lives of workers. New Zealand law does little to protect workers from privacy invasions and employer demands. For example, New Zealand has only generic privacy principles, and these allow employers the right to collect personal information about employees where this is necessary for a lawful purpose connected with the worker’s functions or activities, i.e. an employee may not know or explicitly consent to their data being collected, why, or who may receive it. There is not an explicit ban in New Zealand of collecting data on employees while they are not working. Accordingly, an employer may have access to technology that enables not only contact with an employee outside work, but also to track and record what they do in their time off.

Do New Zealand laws protect employees from unreasonable employer contact outside or working hours?

In New Zealand, the Health and Safety at Work Act places an obligation on employers to protect workers’ wellbeing and to take all reasonably practicable steps to eliminate or minimise health and safety risks. Accordingly, while not explicitly referencing a ‘right to disconnect’ which is now provided for in Australian law, New Zealand employers have an obligation to consider the health and safety impacts on employees of being connected to work outside their ordinary working hours, and to manage those risks.

Employer contact outside of work that is frequent, demanding and/or disruptive may be a psychological hazard, which may pose a risk to mental and psychological well-being and therefore employers have a duty to eliminate or minimise this.

Employers should be taking steps to structure work and contact expectations to minimise these risks. Practical tools are available to employers, for example, utilising restrictions for systems access or emails being sent/received during certain hours.

Alongside health and safety obligations, the Employment Relations Act requires that employers pay employees if they require availability outside their contracted hours. Further, if they require work outside their agreed hours, employees must be paid at least the minimum wage for any work performed.

While an employee may be compensated for availability by explicit inclusion within an employee’s salary, this must be paid on top of a wage.

New Zealand courts have previously considered the situation of care workers undertaking sleepover shifts at care facilities, and held that during these times where an employee is expected to be available to the employer, this may constitute work, requiring payment of at least the minimum wage.

Accordingly, when structuring work and considering whether an employee may be required to remain connected outside their ordinary working hours, employers need to be ensuring that they meet their statutory obligations for worker health and safety, and to pay reasonable compensation.

What should employers do?

Regardless of whether New Zealand introduces a new law addressing employer contact with employees out of working hours, employers should be proactively managing risks arising from ‘work creep’. This includes:

• Considering what outside of work contact is needed/expected.
• Considering how to minimise health and safety risks associated with connection outside working hours.
• Where required, ensuring employment agreements have legally valid availability clauses, which clearly provide reasonable compensation.
• Providing clear guidance around employer/employee expectations through employment agreements and/or workplace policies. For example – guidelines around after-hours work including limiting after hours emails, text messages and phone calls.
• Fostering a workplace culture which sets healthy boundaries including respecting employee personal time.
• Regularly reviewing employee working hours and work related contact that may be occurring outside of working hours together with the effectiveness of systems to manage the health and safety risks arising.
• Regular review of annual leave to ensure employees are having reasonable opportunities to rest, recharge, pursue interests and time with friends and family.
• Ensuring all working hours are reasonably compensated.

For further advice on managing employee wellbeing, health and safety, availability and fair pay, DTI Lawyers specialist employment lawyers are available by phone on 07 282 0174 or email

Published in WIRED issue 75/December 2024 by Fencing Contractors Association NZ

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© Fencing Contractors Association NZ (FCANZ)

As the summer months approach, it’s essential to focus on our wellbeing, especially when working longer hours. Here are some tips to help you stay healthy, safe, and energised during this busy season.

1. Sun Protection and Hydration

Working outdoors or even commuting in the summer heat can take a toll on your body. Here are some key tips to protect yourself from the sun and stay hydrated:

• Wear sunscreen: Apply a broad-spectrum sunscreen with at least SPF 30. Reapply every two hours, especially if you’re sweating.
• Stay hydrated: Drink plenty of water throughout the day. Aim for at least 8 glasses and more if you’re working in the heat.
• Wear protective clothing: Light, long-sleeved shirts, hats, and sunglasses can help shield your skin from harmful UV rays.
• Take breaks in the shade: Whenever possible, take your breaks in shaded or cool areas to give your body a chance to cool down.

2. Wellbeing in the run-up to Christmas

The period leading up to Christmas can be hectic, but it’s important to maintain your wellbeing:

• Manage stress: Plan your tasks and set realistic goals to avoid feeling overwhelmed. Take time for relaxation and hobbies.
• Healthy eating: With holiday treats everywhere, try to balance indulgences with healthy meals. Incorporate plenty of fruit, vegetables, and whole grains into your diet.
• Stay active: Regular physical activity can boost your mood and energy levels. (Fencers are pretty active really.) Even a game of cricket or other sport with family in the breaks can make a difference.

3. Mental wellbeing tips

Maintaining mental wellbeing is crucial, especially during busy periods. Here are some tips to help you stay mentally healthy:

• Mindfulness and meditation: Practice mindfulness or meditation to reduce stress and improve focus. Even a few minutes a day can make a big difference. (Thinking of fabulous fence lines is always good!)
• Connect with others: Spend time with friends, family, or colleagues. Social connections can provide support and improve your mood.
• Set boundaries: Ensure you have a good work-life balance. Set boundaries to avoid burnout and make time for activities you enjoy.
• Seek support: If you’re feeling overwhelmed, don’t hesitate to seek support from a mental health professional or a trusted person in your life:

– Helplines 1737
– Lean On a Gate, Talk to a Mate
– Surfing for Farmers (if you are near the coast)
– Rural Support networks
– Or phone that friend you haven’t spoken to in a while.

4. Physical fitness and safety post-Christmas

After a well-deserved break, getting back to work can be challenging. Here are some tips to ease the transition:

• Gradual return to activity: If you’ve taken a break from physical work, ease back into it gradually to avoid injuries. Start with lighter tasks and build up your strength.
• Stretch and warm-up: Before starting your workday, take a few minutes to stretch and warm up your muscles. This can help prevent strains and sprains.
• Safety first: Ensure that all safety protocols are followed, and use the proper equipment for your tasks. If you’re unsure about something, don’t hesitate to ask for guidance.

5. Tips for returning after the break

Getting back into work mode after a holiday can be tough. Here are some strategies to help you transition smoothly:

• Plan ahead: Before your break ends, make a list of tasks to tackle when you return. This can help you hit the ground running.
• Ease into your routine: Start with less demanding tasks to gradually get back into the swing of things. This can help you rebuild your momentum.
• Stay organised: Keep a planner or digital calendar to manage your time effectively. Prioritise tasks and set realistic deadlines.
• Take care of yourself: Ensure you’re getting enough sleep, eating well, and taking breaks throughout the day. Self-care is crucial for maintaining productivity.

6. Ergonomic practices for outdoor labour

Maintaining good ergonomics is essential for preventing injuries and ensuring comfort while working outdoors. Here are some tips:

• Lift properly: Use your legs, not your back, when lifting heavy objects. Keep the load close to your body and avoid twisting while lifting.
• Use the right tools: Ensure that tools and equipment are the correct size and weight for the task. Use ergonomic tools designed to reduce strain.
• Take regular breaks: Frequent breaks can help prevent fatigue and reduce the risk of injury. Use these breaks to stretch and hydrate.
• Maintain good posture: Whether you’re standing, bending, or kneeling, try to maintain a neutral spine position. Avoid awkward postures and repetitive motions.
• Wear supportive footwear: Choose boots with good arch support and cushioning to reduce strain on your feet and legs.

7. Preventing heat-related illnesses

Heat-related illnesses can be serious, but they are preventable. Here are some tips to stay safe in the heat:

• Recognise the signs: Be aware of the symptoms of heat exhaustion and heat stroke, such as dizziness, headache, nausea, and confusion. If you or a coworker experience these symptoms, seek medical attention immediately.
• Stay cool: Use fans, cooling towels, or misting devices to help lower your body temperature. Take breaks in air-conditioned or shaded areas whenever possible.
• Hydrate regularly: Drink water frequently, even if you don’t feel thirsty. Avoid caffeinated and alcoholic beverages, as they can dehydrate you. Watch that V drink – too much sugar.
• Acclimate to the heat: Gradually increase your exposure to hot conditions over a week or two to help your body adjust.
• Wear light clothing: Choose lightweight, breathable fabrics that allow sweat to evaporate and cool your body.

Wishing you a wonderful festive season

By focusing on these aspects of wellbeing, you can enjoy a productive and healthy summer season. Remember, taking care of yourself is the first step to taking care of your work.

As we approach the festive season, we want to wish all our teams a wonderful Christmas and a joyful break. Whether you’re catching up with family and friends or simply recharging for the summer, we hope you have a fantastic time. Thank you for all your hard work this year, and we look forward to seeing you next year. Tight lines and happy holidays!

Stay safe, stay hydrated, and have a wonderful summer!

Deb and the team at Rural Safe

Published in WIRED issue 75/December 2024 by Fencing Contractors Association NZ

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Business Coach Daniel Fitzpatrick takes a look at four ways of thinking (mindsets) that will get you to the next level a lot faster.

If you’re like most tradies and have a lot on your plate right now, it’s easy to forget about how your mindset impacts your success, and simply go through the motions every day. Ticking off your long list of to-dos.

You want to be making progress, but it feels like you’re bogged down by what’s urgent. And not necessarily getting to what’s most important.

So, how can you ensure you’re on the right track and progressing towards where you want to be? Such as running a thriving, growing company with an amazing team and reputation that is second-to-none (with plenty of space for regular family time and holidays!)

Start by understanding these 4 mindsets that separate successful business owners from the rest:

1. They take responsibility for the big picture

Hal Elrod says: “The moment you accept total responsibility for EVERYTHING in your life is the day you claim the power to change ANYTHING in your life.”

It’s true. When you don’t take total responsibility for something in your business, then you’ve given up the power to change that thing. It’s unlikely to then go in the direction you want it to.

Ever started a job and took ownership, but a few things got away on you? Like when you discovered there were a few extras involved that were not allowed for in the quote, but it was just easier to carry on and deal with it later? In the end, your margins disappeared and it was too late to negotiate with the client because the job was finished?

Taking total responsibility (even when it means having the hard client conversations in the middle of a job) saves a whole lot of headaches later.

Another big one is taking complete responsibility for your financials. This means consistently being ahead of the game: knowing exactly what’s coming in, what’s going out, and what’s left.

It’s tough right now, which is why it’s essential to focus on building the fundamentals of a strong business.

Ask yourself two important questions:

• What’s out of control that needs fixing right now? (e.g. cashflow – there’s a whole lot of debtors you haven’t followed up, and that’s why you’ve got no money)
• What are you letting coast by that you need to get control of because it’s going to bite you in the future? (e.g. your foreman is being difficult)

If you can really get a handle on those loose ends, when you get to the end of the year, you’ll be much happier with the results.

2. They make financial decisions based on the ROI, not the cost

Fact: not all costs are the same. When you make a financial decision, it can either be seen through the lens of it being a cost, or an investment.

For example, implementing new project management software will cost time and money initially, but will save you time
and improve margins and control in the long term.

Therefore, just viewing it for its initial cost could hold you back from investing in something that would later benefit you. The more growth focused approach is to analyse your financial decisions based on the ROI, the overall effect.

You’ve got to think: for what I put in, am I getting a greater return?

Making financial decisions in this way can save time and frustration, and play a great role in taking your business to the next level.

3. They fixate on their goals but are flexible in their approach

Any significant goal will have curveballs on the way that try to shunt you in a different direction. The winning attitude is to be firm and fixated on your goals. But also to be flexible in how you achieve them!

Imagine a key staff member has left and you need to find a great replacement. It’s hard to find staff right now. Thinking outside the box might mean training an existing team member up into the role, or offering to pay moving costs to attract someone from outside the region.

There will always be turns and bends in the pursuit of our goals, but it’s not an excuse to stop. Instead, it’s a reason to find a different way. As Ryan Holiday says: “Stop looking for angels. Start looking for angles.”

Where are you currently stuck in your business? What isn’t working? Spinning your wheels and hoping things will improve might not be the best approach.

Even if you’ve had success in the past, what’s gotten you to point A might not necessarily get you to point B.

So, look for a different way. Find a new strategy. Create opportunities and get after the results you really want.

4. They don’t expect themselves to have all the answers

Tradies sometimes think: there’s no task too big to handle if I just grind it out.

However, when it comes to nailing down the nitty-gritty of your business, you’ll run into a problem: you can’t read the label from within the jar.

How often have you seen someone stuck on how something is going to work, but then someone else has come over and almost immediately found the solution?

As billionaire real-estate investor Gary Keller says, “Any time in your life you are hitting up against the ceiling of achievement, you’re missing a person.”

It shouldn’t be a surprise that a different set of eyes sees different things. So, stop and think: how are you taking advantage of different eyes and minds in your business strategy?

Do you have a different set of eyes on your financials? Have you got other minds working with you to help take your business to the next level?

Having someone you regularly sit down with to go over various aspects of your business will force you to show up and think strategically, which will ultimately help you move forward and stay the course. So, take advantage of it!

Let’s wrap this up

The mindsets of business owners who succeed and those who don’t are very different. Make sure you can say you’re on the right side!

Remember:
Take responsibility for the big picture. Make financial decisions based on the ROI rather than the cost. Be flexible in how you get to your goals. And don’t go it alone.

---

If you want to improve your mindset and get better results, then check out these options:
• Become part of our community and join our free Next Level Tradie group, with lots of great tools and tips. Go to www.skool.com/next-level-tradie/about

or

• Want some personalised help with your business and mindset? Contact me for a free online chat to see how I can help you fast track your way forward. Book a time here: nextleveltradie.co.nz/nextstep/

 

Article written by Daniel Fitzpatrick, Next Level Tradie

Published in WIRED issue 74/September 2024 by Fencing Contractors Association NZ

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Lone working in rural and agricultural settings is a critical safety consideration. Let’s explore some key points to ensure the well-being of lone workers.

Risk Assessment

Begin by assessing the risks associated with specific tasks. Consider factors like working with machinery, livestock, or in remote areas. Employers must manage the risk to lone workers by considering health and safety risks and then put in place reasonable measures to ensure tasks can be carried out safely. This means providing training to ensure the lone worker is competent to perform the task and then deciding on the level of supervision or monitoring appropriate to the level of risk.
The Health and Safety Act has key questions for deciding on safe working arrangements. These are:

• Can the risks of the job be adequately controlled by one person?
• Is the person medically fit and suitable to work alone?
• What training is required to ensure the person is competent and can work safely?
• How will the person be supervised?
• What happens if a person becomes ill, is injured, or there is an emergency?
• Who will be involved, and which hazards could harm those working alone?

Assessing Risk

A good-quality safety management system is the foundation for reducing lone working risks.

1. Tailoring your risk assessment to the specific tasks of the job
2. Health & Safety Policy: If you run a business – with or without employees – (including partners and part-time labour), a written health and safety policy is essential. Make it high-quality and activity-specific.
3. Training: Ensure that all workers, whether employed or family members, receive proper training for operating equipment.
4. Communication and Monitoring: Regular communication with lone workers is crucial. While technology can help, it shouldn’t be relied upon exclusively. What type do you use or have? Does it work?
5. Weather/Terrain: Regularly assess this. If alone, can you get help or get out of the situation if things go wrong or injury occurs?
6. Prioritising: Prioritising safety over convenience is essential.

What extra safety measures are required if an employee works alone?

Working alone is work carried out in an area where normal means of contact (e.g., verbal, visual) with other staff are not available, so there is no one to notice if something goes wrong or to render assistance. This may include working in isolated areas on-site. The potential risk of existing hazards is therefore increased to the extent that extra precautions are needed. When working alone, you are the only person there, therefore you are the person who would most likely influence and control the risk management while on the work site.

Working alone situations:

• Travelling alone as part of the job
• Travelling long distances
• Carrying out field work in remote or isolated locations
• Working unsupervised for any period of time
• Working late at night or doing shift work
• Working with the general public, but away from home base and co-workers
• Working on days with a reduced roster (e.g., public holidays)

Lone workers face different kinds of risks compared to those who work in the company of others. From personal injury and illness to confrontations, these risks are also amplified in situations where workers are left to their own devices.

Mitigating Lone Working Situations

• Operate a buddy system to reduce or eliminate the need to work alone
• Maintain regular contact with lone workers via phone, text, email, or live video conferencing
• Install CCTV and security devices/alarms to monitor lone workers
• Keep lone workers informed on the latest legislation, events, and workplace procedures
• Give lone workers access to the latest tools and technology tracking devices, PLB’s
• Encourage lone workers to attain a first-aid certificate
• For remote locations, inform workers on potential hazards in the area and where they can access help if needed

Planning ahead for Lone Working situations

The employer and worker must both identify hazards in the workplace, by completing a risk assessment considering what steps are reasonably practicable to ensure the safety of the employee and implement controls. This includes:

• If a risk of the employee suffering harm is assessed, then appropriate control measures need to be considered. Providing a VHF Radio and ensuring that it is monitored, or a remote system such as a Personal Locator Beacon (PLB) could be practicable steps. Appropriate control measures will evaluate the time necessary for an emergency response.
• Ensure someone else knows about the workers’ day-to-day activities and an expected return time. Consider what actions shall be taken should the worker not report in, i.e., call search and rescue.
• Check weather and environmental conditions daily.
• Keep first aid kit up to date and fully stocked.
• Have a high-powered LED light or strobe light in the work vehicle or on hand – rescue helicopters have equipment to pick this up if a nighttime rescue is needed.
• Have a location board or workplace map at the office, work shed or, entry gate etc.
• If the worker is not fluent in speaking English, make special arrangements in case of an emergency.

 

Minimum Requirements:

• Scheduled check-in phone calls with lone workers for tasks over 3 hours.
• If the scheduled check-in time is 30 minutes late, consider the following:

– Try contacting the worker directly.
– Send another worker to the last known location, if practicable
– Check the GPS tracker, if applicable
– Contact a nearby neighbour, manager, supervisor, etc. and ask them to check the last known location, if practicable

• Always have a backup plan, i.e. if there is no cell coverage, use radio communications

 

Contractors/Sole traders:

• Considerations where workers are the sole employees of the business:
• Have a designated person i.e., partner, family, or flatmate to contact the contracted employer should the check-in time be exceeded or they do not return home.
• Inform the designated person of their work schedule, locations, and contact details for the work site and or onsite management.
• Keep the contracted employer informed of scheduled work locations and times.

 

Expectations of the Employee:

• The worker must be under direct supervision until assessed as competent by a person in charge of the workplace
• Ensure a nominated person knows where you are going and what time you will be back. Confirm that they will come and look for you if you are not back within 30 minutes of that time or a time decided by your plan
• Take clothing appropriate for the weather
• Take a cell phone or radio if either device works in the area you are working, or personal location beacon/tracking device
• Self-monitor for fatigue, heat, or cold related illness
• Do not undertake a task if there is a risk that you cannot complete it safely
• Do not move to a new area without first advising your nominated person of this change
• Report when safely home

 

Put the Policy in place:

• Discuss the policy and controls with your team
• Sign off that all employees understand what is required to stay safe
• Plans change, and so should your working alone agreement, depending on location and job

 

IT IS A LIVE DOCUMENT:

• review often.

 

Deb and the team at Rural Safe

Published in WIRED issue 74/September 2024 by Fencing Contractors Association NZ

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